Web Forms


This proof module allows organization to prove that form completions have been carried out correctly and according to regulations and compliance requirements. Any resulting data redactions from form completions have been carried correctly and according to regulations.

Define data to prove that:

 Form completions have been carried out correctly and according to regulations and compliance requirements

Any resulting data redactions from form completiojs have been carried correctly and according to regulations.

The GDPR Web Forms Proof Seal Module model captures the following data events, workflows and outputs.

Schema:

Evidence Key

Evidence Value Data Type

LifeTime

Description

Company Name

String

Accept Once

E.g. Channel Tools Limited

First Name

String

Accept Once

E.g. John

Last Name

String

Accept Once

E.g. Smith

Email Address

String

Accept Once

E.g. john@channel-tools.co.uk

Contact Number

String

Accept Once

01923 299629

Single Select Field 1

String

Accept Once

This is a field where data is entered based on a predetermined list which could be drop downs or single select buttons

 Multi Select Field 2

String

Accept Once

This is a field where data is entered based on a predetermined list which can be drop down or multi select bottoms. This field allows you to select multiple results

Free Text Field 1

String

Accept Once

This is a text area where data is entered e.g. detail of request

Form Name

String

Accept Once

This is name of form used.e.g. contact form

Website URL

String

Accept Once

Name of web URL where form precides

Form Completion Date

Date/Time

Accept Once

When the form was received/submitted by the requestor

Submission Response Date

Date/Time

Accept Once

Date and time confirmation of successful submission sent

Attachment

Boolean

Accept Once

File Upload creation

Attachment file information

String

Accept Once

File Name(s)

Number of Attachments

Copy of files

Example Evidence Dispatch

The following json snippet shows an example dispatch which would submit a complete proof seal bundle. For the purpose of simplicity this is shown as one complete dispatch, however in reality the key/value pairs shown below would be submitted in a series of dispatches over a period of time.

"evidence": [

{

"key": "Company Name",

"value": "Channel Tools Limited"

},

{

"key": "SAR Controller",

"value": "A. B. Dipstick & HR Manager"

},

{

"key": "First Name",

"value": "John"

},

{

"key": "Last Name",

"value": "Smith"

},

{

"key": "Email",

"value": "john@channel-tools.co.uk"

},

{

"key": "Contact Number"

"value": "01923 299629"

},

{

"key": "Single Select Field 1",

"value": "Selection1"

},

{

"key": "Multi Select Multi Select Field 2",

"value": "Selection1;Selection3"

},

{

"key": "Free Text Field 1",

"value": "Text area narrative"

},

{

"key": "Form Name"

"value": "name of form "

},

{

"key": "Web url ",

"value": "www.channel-tools.co.uk"

},

{

"key": "Date Completed",

"value": "2019-01-18T12:20:57.345Z"

},

{

"key": "Successful submission date",

"value": "2019-01-18T12:20:57.345Z"

},

{

"key": "File name",

"value": "a69f73cca23a9ac5c8b567dc185a756e97c982164fe25859e0d1dcc1475c80a615b2123af1f5f94c11e3e9402c3ac558f500199d95b6d3e301758586281dcd26"

},

{

"key": "ile information",

"value": "{ 'Filename' : 'number of attachments,': 'File Copies1' }"

}

]

evidentproof-bespoke-workflow-icon

Customisable

This Module can be customised. Contact Dom Reid for detail.