Web Forms
This proof module allows organization to prove that form completions have been carried out correctly and according to regulations and compliance requirements. Any resulting data redactions from form completions have been carried correctly and according to regulations.
Define data to prove that:
Form completions have been carried out correctly and according to regulations and compliance requirements
Any resulting data redactions from form completiojs have been carried correctly and according to regulations.
The GDPR Web Forms Proof Seal Module model captures the following data events, workflows and outputs.
Schema:
|
Evidence Key |
Evidence Value Data Type |
LifeTime |
Description |
|
Company Name |
String |
Accept Once |
E.g. Channel Tools Limited |
|
First Name |
String |
Accept Once |
E.g. John |
|
Last Name |
String |
Accept Once |
E.g. Smith |
|
Email Address |
String |
Accept Once |
|
|
Contact Number |
String |
Accept Once |
01923 299629 |
|
Single Select Field 1 |
String |
Accept Once |
This is a field where data is entered based on a predetermined list which could be drop downs or single select buttons |
|
Multi Select Field 2 |
String |
Accept Once |
This is a field where data is entered based on a predetermined list which can be drop down or multi select bottoms. This field allows you to select multiple results |
|
Free Text Field 1 |
String |
Accept Once |
This is a text area where data is entered e.g. detail of request |
|
Form Name |
String |
Accept Once |
This is name of form used.e.g. contact form |
|
Website URL |
String |
Accept Once |
Name of web URL where form precides |
|
Form Completion Date |
Date/Time |
Accept Once |
When the form was received/submitted by the requestor |
|
Submission Response Date |
Date/Time |
Accept Once |
Date and time confirmation of successful submission sent |
|
Attachment |
Boolean |
Accept Once |
File Upload creation |
|
Attachment file information |
String |
Accept Once |
File Name(s) Number of Attachments Copy of files |
Example Evidence Dispatch
The following json snippet shows an example dispatch which would submit a complete proof seal bundle. For the purpose of simplicity this is shown as one complete dispatch, however in reality the key/value pairs shown below would be submitted in a series of dispatches over a period of time.
"evidence": [
{
"key": "Company Name",
"value": "Channel Tools Limited"
},
{
"key": "SAR Controller",
"value": "A. B. Dipstick & HR Manager"
},
{
"key": "First Name",
"value": "John"
},
{
"key": "Last Name",
"value": "Smith"
},
{
"key": "Email",
"value": "john@channel-tools.co.uk"
},
{
"key": "Contact Number"
"value": "01923 299629"
},
{
"key": "Single Select Field 1",
"value": "Selection1"
},
{
"key": "Multi Select Multi Select Field 2",
"value": "Selection1;Selection3"
},
{
"key": "Free Text Field 1",
"value": "Text area narrative"
},
{
"key": "Form Name"
"value": "name of form "
},
{
"key": "Web url ",
"value": "www.channel-tools.co.uk"
},
{
"key": "Date Completed",
"value": "2019-01-18T12:20:57.345Z"
},
{
"key": "Successful submission date",
"value": "2019-01-18T12:20:57.345Z"
},
{
"key": "File name",
"value": "a69f73cca23a9ac5c8b567dc185a756e97c982164fe25859e0d1dcc1475c80a615b2123af1f5f94c11e3e9402c3ac558f500199d95b6d3e301758586281dcd26"
},
{
"key": "ile information",
"value": "{ 'Filename' : 'number of attachments,': 'File Copies1' }"
}
]
Customisable
This Module can be customised. Contact Dom Reid for detail.